ADMINISTRATIVE SPECIALIST III

*Recruitment for this position Open to MSDE Employees Only*

State Salary Grade 12

Salary Range: $34,390 - $54,186

Nancy S. Grasmick Education Building

200 West Baltimore Street

Baltimore, MD 21201

Manages Superintendent’s correspondence and Governor’s correspondence for the Department; Manages, plans, oversees, and troubleshoots the Department’s Correspondence system; provides technical guidance and assures that MSDE staff have necessary training for full utilization of the correspondence system; proofreads correspondence before it is sent to the Governor’s Office for approval; arranges appointments, schedules, and travel arrangements; assists with key Department initiatives such as task forces and workgroup meetings, facility and logistical arrangements, participant notification and preparation of meeting materials; assists with   preparing federal budget and legislation reports that include charts, graphs and text;  assists in preparing and disseminating weekly/biweekly reports to the Governor’s Chief of Staff Office and Local Superintendents; organizes, prepares, and maintains record systems, up-to-date contact information and email distribution lists.

EDUCATION: Possession of a Bachelor's Degree from an accredited four-year college or university.

EXPERIENCE: Three years’ experience in administrative or professional work.  

NOTES:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience. 

Knowledge of various software applications, office organization and management; knowledge of Google Chrome, Mail, Docs, Sheets, Slides and Drive; knowledge of standard business English and grammar proficiency; knowledge of Microsoft Word, Access, Excel, Power Point and Publisher; skill in communication, and interpersonal relations; skill in time management and personal organization; ability to determine level of urgency in answering inquiries from school related personnel, elected officials, and the general public.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act and possible travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

For immediate consideration please submit your application by February 22, 2017

To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on marylandpublicschools.org). On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for - Administrative Specialist III Departmental Coordination and Federal Legislation Assistant  #039864 - JobAps# 16-006118-0002 Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland  21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.  

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.  

Appropriate accommodations for individuals with disabilities are available upon request