AGENCY PROCUREMENT SPECIALIST II

15

Department of Juvenile Services (DJS)

One Center Plaza, 120 W. Fayette St.

Baltimore, MD  21201

This position's principal responsibility is the full performance level of work procuring commodities, services and information technology commodities and services and other needs, which must be obtained through the competitive or negotiated procurement process. This position develops bid documents and conducts the procurement projects and provides technical assistance and training for facilities and area offices staff involved in procurement activities within an assigned region. In furtherance of same, incumbent must at all times adhere to all applicable laws, regulations (COMAR Title 21), policies, procedures, Department requirements, and external agency standards or protocols. Enumerated areas are subject to internal and external audit (Legislative, DGS and DJS) for compliance, documentation and verification purposes. Incubent must complete duties in accordance with sound business practices inclusive of checks and balances designed to ensure faithful compliance with control processes. Any discrepancy, error, or omission must be immediately and effectively addressed and resolved.

Instructs Facility and Area Offices Managers in procurement bid requiremetns and monitoring.

Reviews and approves requisitions submitted in FMIS and determines appropriate procurement methods.

Determines the basis for awards including evaluation criteria.

Develops bid specifications including contract deliverables, payment methods, performance and acceptance

Conducts Pre-bid proposal conferences, site visits, schedules, discussions with eligible offerors and contract negotiations.

Examins bids/proposals and determines responsiveness.

Conducts debriefings of unsuccessful bidders/offerors as needed.

Prepares documentation for submission of bid documents and contracts to General Services, Budget and Management, and Board of Public Works.

Confers with the Director of Procurement Supervisor, Chief Financial, Assistant Attorney General regarding procurement questions and issues and gives guidance and direction to unit Procurement Specialist I.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

4. Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

- One year experience of creating spreadsheets with formulas in Excel

- One year of experience in FMIS software 

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:   

Department of Budget and Management

Recrutiment and Examination Division

Attn: Kigen Waugh

301 W. Preston St., Rm. 608

Baltimore, MD 21201

For any additional questions or concerns regarding this recruitment, please contact Kigen Waugh at:

Phone.: 410-767-4933

Email: kigen.waugh@maryland.gov

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

As an equal opportunity employer. Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.