PERSONNEL ASSOCIATE II

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We currently have vacancies at the following locations:

Howard Country Department of Social Services, 7121 Columbia Gateway Drive, Columbia, MD 21046

Baltimore County Department of Social Services, 6401 York Road, Baltimore, MD 21212

*The resulting eligible list may be used for future vacancies with this agency or other local offices within the Department of Human Services.  

The Personnel Associate II is the level of paraprofessional work involving the operation, implementation and monitoring of the personnel system in Maryland State government. Employees in this classification perform a variety of tasks covering a broad range of general personnel activities involving the application and explanation of principles and practices of the personnel system in the State of Maryland. In some cases, these employees may be required to supervise, train and guide lower-level paraprofessional and clerical employees.

Responds to inquiries received from the public and employees concerning employee services such as, recruitment activities, promotional opportunities, status of actions, test schedules and information concerning current and former employees; uses computer applications for personnel-related duties; establishes and maintains personnel files; maintains current copies of personnel policies, procedures, rules, regulations, salary schedules etc.; receives, interprets and distributes personnel administrative memoranda, bulletins and directives; answers questions concerning the application of personnel-related rules, regulations, policies and procedures and advises employees and supervisors of alternative courses of action; maintains confidentiality for all personnel-related activities; receives, completes and audits personnel transaction forms; requests and reviews eligible lists for vacancies; reviews eligible list clearances and verifies selections; completes employment forms and conducts orientation for new employees; advises new employees of job requirements, rights, privileges and obligations; discusses employment problems with employees; prepares and submits periodic reports such as, vacancy reports, turnover statistics, and EEO statistics; prepares bi-weekly time reports and maintains leave records; prepares and reviews requests for sick leave extensions and accident and injury reports; coordinates charity campaigns, blood drives and other employee activities; completes and reviews transaction documents; assigns record and action codes for computer applications; contacts agency personnel representatives to ascertain or clarify information; ascertains the status of positions by referring to various records including relevant databases; calculates salaries; determines increment and entry-on-duty dates; reviews appointment documents to insure completeness and accuracy; receives and answers personnel-related questions and complaints from employees, personnel officers and the general public; may counsel employees regarding health and retirement benefits and options; performs other related duties.

It is imperative to list all computer and software experience on your application pertaining to job duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of general clerical or administrative support experience at least one year of which must have been paraprofessional personnel experience involving the application of public sector procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Notes:

1.  One additional year of paraprofessional personnel experience as defined above may be substituted for one year of general clerical or administrative support experience. 

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

Preferred candidates will have the following experience:

One year experience with HRIS-related computer software such as JobAps, Workday, Peoplesoft, or software the Microsoft Suite (Word, Excel, PowerPoint, etc.)

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention: Kendra Young

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, fax requested information to: 410-333-0882; Email kendra.young@maryland.gov

For questions concerning this position, please call 410-767-7199, toll-free: 1-800-332-6347.

Do not submit unsolicited documentation.

Resumes and copies of diplomas are not required for this examination process.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.