OFFICE SECRETARY II

This is an internal recruitment limited to current Permanent and Contractual employees of the Maryland Department of Agriculture.

09

Maryland Department of Agriculture

50 Harry S. Truman Parkway

Annapolis, Maryland 21401

This position is responsible for review and preliminary approval of applications for individuals seeking commercial and public agency certification. Grading exams and processing test and result notices, lists and information for individuals seeking certification as commercial, public agency or private applicators. Responsible for the examining, processing, renewing, certifying, maintaining files and data entry for Private Applicators. Processing supply and purchase orders, coding, logging and maintaining files for purchase orders, supply orders and invoices.

Determines categories of pest control in which an applicant is eligible to become certified. Enters information concerning applicants for commercial and public agency applicator certification into computer database.

Reviews applications of individuals seeking reciprocal certification to determine minimum requirements are met and required documentation has been submitted. Verifies certification status, categories and exam history with licensing agency in appropriate state. Generates approval/denial letter to be sent to applicant.

Assists with review and approval of annual commercial applicator certificate and business license renewal. Contact applicator via telephone, email, egov or generates and issues correspondence to licensee or applicator.

Electronically grades and enters information concerning applicants for private applicator certification into computer database. Generate renewal notices.

Receives supply orders, issues, processes and maintains log of purchase orders, prepares and processes codes, tracks and maintains invoices for payment of supplies and goods.

Maintain files and records of licenses, permitees and applicators. Assists with special mailings to regulated community.

Responds to phone calls, emails and walk-in customers.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

At least one year of experience with Oracle database.

Limited to current Permanent and Contractual employees of the Maryland Department of Agriculture.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY preferred, however paper applications will be accepted from candidates who may not have internet access.  All paper applications must be received by 4:30 PM on the closing date, no exceptions.  (Postmarks not accepted.)  

If you are submitting additional information, such as transcripts, the preferred method is to upload them online with your application.  If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831).  Mailing Address: Maryland Department of Agriculture, Human Resource Office, Room 304, 50 Harry S. Truman Parkway, Annapolis, MD  21401.

For questions concerning this recruitment, please contact: Hazel Day at 410-841-5840 or hazel.day@maryland.gov

We thank our Veterans for their service to our country, and encourage them to apply.

TTY Users: call via Maryland Relay