OFFICE SECRETARY III

10

301 W. Preston Street, Baltimore, MD 21201

Provide administrative support to the Chief of the Long Term Supports and Services Division and staff in the Division. Periodic support of senior staff in the Department may be required. The position supports and assists with the logistical and materials planning and implementation of meetings, conferences, conference calls, and training sessions that involve from 10 to 150 people.  The incumbent will be responsible for the requisition of materials per State small procurement and purchasing rules.  The position will liaise with the Fiscal Division, Division staff, and vendors to process necessary paperwork. The position will support major Department of Aging projects; support operations and conduct tasks related to the input and maintenance of information in the MAP website resource directory; use spreadsheets, and other software systems to enter and/or update data.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Strong preference will be given to applicants that possess the following.  Include clear and specific information on your application regarding the qualification(s).

Experience supporting multiple officials, administrators, or an Executive office with the coordination of work efforts, such as special projects, webinars, teleconferences, and committee meetings.

Experience preparing and maintaining statistical reports using Microsoft Excel and/or Access; or similar software.

Experience proof reading and drafting correspondence for accuracy and grammar

Two years of experience working with procurement, purchasing, expense reports or tracking invoices.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS Online application process is STRONGLY preferred.  If the online application process is not available, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston Street, Room 608

Baltimore, MD 21201

Please direct inquiries to 410-767-4910.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are encouraged to apply.