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OFFICE CLERK II

Docket Clerk Trainee

Recruitment #17-001375-0029

GRADE

07

LOCATION OF POSITION

11101 Gilroy Road, Hunt Valley, MD 21031

Main Purpose of Job

The main purpose of this position is to perform clerical and related support in the Clerk's Office of the MD Office of Administrative Hearings. Primary responsibilities are to receive and schedule  Motor Vehicle appeal cases, and to process all correspondence and records related to those cases.

POSITION DUTIES

The Office of Administrative Hearings is an independent State agency that provides a centralized office in which citizens and businesses may have fair and impartial hearings related to disputes in administrative matters they may have with other State agencies. As a legal operation, it has a large Docket Clerk unit to assist the Administrative Law Judges with scheduling of cases, updating systems with dispositions of cases, issuing subpoenas, and in performing many other clerical matters involved in processing and adjudicating these cases.

This position will function as a Docket Clerk trainee to learn all aspects of the job, especially related to Motor Vehicle cases, so as to progress to a fully functioning level in performing duties such as:

Receiving hearing requests and entering appropriate information into the Case Management system;

Scheduling cases using the Case Management system;

Confirming hearing dates with attorneys, judges and other involved parties;

Mailing hearing notices and printing daily docket sheets for judges;

Receiving and processing case-related correspondence in a prompt manner;

Handling telephone calls from the public and attorneys regarding scheduled cases.

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

For best consideration, applicants should have experience in performing full-time clerical duties related to legal matters, such as in a law firm, legal office within a business or other organization, or a court-affiliated office environment.

LIMITATIONS ON SELECTION

This position is located in Hunt Valley, in Northern Baltimore County and will be limited to applicants willing to work in this location.

SELECTION PROCESS

Please be sure that you provide sufficient information on your application, including the Supplemental Questionnaire, to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider any information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible list for at least one year.

The selected candidate will be subject to a criminal history background check as the final step in the selection process.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:    

Office of Administrative Hearings

11101 Gilroy Road

Hunt Valley MD 21031

ATTN: Personnel Office

The paper application must be received by the closing date. Incorrect applications will not be accepted. Resumes will not be accepted in lieu of completed the application form.

If you have any questions concerning this recruitment, please call 410-229-4115     

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.




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