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OFFICE SERVICES CLERK

Recruitment #17-001376-0010

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Introduction

This is a recruitment for three contractual Office Services Clerk positions in the Personal Property Division.  These contractual positions are for six months, starting on or about March 22, 2017. 

GRADE

8

LOCATION OF POSITION

Business Personal Property Division

301 W. Preston Street, Room 804

Baltimore, Maryland 21201

Main Purpose of Job

Reviews, verifies, keys and interprets information in records, applications and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems.

POSITION DUTIES

  • Sorting of incoming personal property returns by type, ID#, and other categories defined through office policies and procedures;
  • Distribute returns based upon the appropriate category into which the documents have been sorted;
  • Reviews and keys Personal Property Assessments for annual tax assessment in conformance with office policies and procedures;
  • Files various materials to organize and retain assessment documents in accordance with established office procedures.
  • Retrieves files and personal property returns from shelves and boxes in response to requests from management, staff, the public as well as appropriate governmental agencies.
  • Moves boxes of forms as necessary to include but not limited to personal property returns (corporations, individuals and firms), extension requests, balance sheets...
  • Prepares all documentation for scanning;
  • Add and remove file folders to the office’s filing system
  • Shift and relocate files to maximize filing space;
  • Other duties as assigned, including but not limited to, compliance with the requirements detailed in the Department's Customer Service Policy, #CS1.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.

 3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Six months fiscal experience such as working with confidential information in accounting, banking, finance, insurance or taxation.

Experience using Microsoft and entering data into a database.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application. 

 ** Applicants will need to complete the supplemental questionnaire **

BENEFITS

Contractual employees who works for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

Resumes will NOT be accepted in lieu of completing the online or paper application.   Online application process is STRONGLY preferred.  If online access is not available, you may submit a paper application and resume to: Department of Assessments and Taxation Attn:  Human Resources 300 W. Preston Street, Room 511 Baltimore, MD  21201

If you have any questions, please contact Human Resources at 410-767-1140

Applications must be received no later than the close of business on the closing date.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

TTY  Users: call via Maryland Relay




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