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ADMINISTRATIVE SPECIALIST II

Contractual

Recruitment #17-001756-0012

GRADE

11

Main Purpose of Job

Provides administrative staff support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by managing the coordination of inspections and investigations pertaining to elevator units and related equipment operating at various sites throughout the State, ensuring that these devices are being operated, maintained and repaired in accordance with the Annotated Code of Maryland, COMAR regulations, referenced codes, standards and manufacturer’s criteria through a comprehensive review and analysis of inspection reports submitted.

POSITION DUTIES

Provide administrative staff support to the Program Manager and Chief Inspectors by providing updated information to business owners and the public regarding elevator, boiler, pressure vessel, & amusement ride safety, the law and regulations and departmental procedures and policies. Respond to inquiries from the public, identifying and resolving problems. Receives and processes all expense vouchers for the unit. Collects and records inspector fleet sheet and enters pertinent information into mileage database. Processes re-registration forms, invoices, citation warnings and prepares them for mailing. Opens, reads and distributes all incoming mail. Is the primary receiver of payments and initiates payment process by following inter unit procedures to ensure compliance with all cash handling policies.

Provides support with updates and maintenance assuring the most current information for owners and contacts in JO database files. Provides back-up support for clerical staff in their absences.

Provides administrative staff support to the Program Manager and Chief Inspectors in the administration of the Safety Inspection Program by assisting in developing and implementing new and revised policy, procedures and processes consistent with Departmental goals.

Conducts research and investigations compiling data used in compliance cases.  Reviewing case files independently, determining if citation is appropriate for issuing.  

Performs other duties as assigned

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

One Experience working within a regulatory and codified environment; reviewing, researching, and applying standards and regulations; report writing experience, and excellent proofreading skills.

Must have excellent verbal, analytical, organizational and written skills.

Two years with MS Office Suite preferred.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCETABALE AND NOT CONSIDERED IN THE SELECTION/EXAMITIONATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Department of Labor, Licensing and Regulation at 410-230-6317.

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.  Permanent State employees do not need to submit proof of eligibility for Veterans’ Credit. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn: 17-001756-0012 (MOSH/Administrative Spec II)
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.