ADMINISTRATIVE SPECIALIST II

This recruitment is limited to current Maryland State Department of Education (MSDE) / Division of Business Services / Support Services Branch employees.

$32,364 to $50,818 Grade 11

200 West Baltimore Street, Baltimore, MD

Office manager responsible for the maintenance and operation of the departmental fleet of vehicles and serve as back up supervisor for the Support Services unit responsible for central duplicating, mail services, central stores and reception desk.

Develops and implements policies and procedures for the safe operation of the departmental vehicle fleet; maintains vehicle titles, and driver assignments, division/ officer driver acknowledgement forms, individual driver acknowledgement forms, commute mileage, reimbursement reports, vehicle assignment logs, toll facilities code list, driving records and inventory of all vehicles; reviews and approves vehicle maintenance and fuel bills for payment; verifies maintenance expense; reviews and maintains reports/records of accidents and coordinates insurance claims; establishes vehicle assignments and reassignments; secures copy of driving records, provides driver orientation, approves temporary assignment of vehicles and monitors proper operation of vehicles; attends quarterly fleet safety coordination meetings and provides feedback; coordinates and supervises the operations of the central stores; orders and restocks supplies as needed; ensures complete cataloguing of stocked office supplies and reconciles supply inventory records with requisitions; supervises the daily operations of the mail services in the absence of the section chief.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

• Microsoft Office Suite experience
• Managing inventory experience

This recruitment is limited to current Maryland State Department of Education (MSDE) / Division of Business Services /  Support Services Branch employees.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

 Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of ranking your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

On-line applications are the preferred method for receiving your application/attachments. Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for Administrative Specialist II, Fleet Manager #039417 (JobAps# 17-001756-0041). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/. Appropriate accommodations for individuals with disabilities are available upon request

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.