ADMINISTRATIVE SPECIALIST II

This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within the classifications must re-apply.

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Maryland Department of the Environment

Land and Materials Administration

Mining Program 

1800 Washington Boulevard

Baltimore, MD 21230

The main purpose of this position is to prepare statistical reports related to inspections, compliance and permit turnaround times. The position is responsible for overseeing the database that is used by the Minerals, Oil and Gas Division for tracking permit actions and creating invoices. The incumbent of this position analyzes blasting data and prepares report of non-compliance entities. This position also manages the use of the Federal ICIS (Integrated Compliance Information System) database for National Discharge Elimination System (NPDES) data regarding permits and DMR's (Discharge Monitoring Reports) for non-coal surface mine.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

It is preferred that the selected candidate has the following: 

• Experience with Visual Foxpro; 
• Proficiency with Microsoft Office (Word, Excel and Powerpoint);
• Experience keeping a ledger and reconciling cash receipts;
• Experience with accounting documents; 
• Experience with all phases of invoicing; 
• Experience compiling data to produce monthly and/or annual reports.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the minimum /selective/preferred qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants that meet the qualifications will be referred to the hiring unit for consideration of an interview/selection.  Only those candidates that demonstrate, in their applications, the required qualifications will be deemed qualified and referred.  

Your application is part of the examination process.  The assessment will be a rating of your education, training and experience related to the requirements of this position.  Therefore, it is important that you provide complete and accurate educational and employment information on your application.  Successful candidates will be ranked as Best, Better or Qualified and placed on the cert list for at least one year. This list will be used by the hiring agency to select employees. 

Education credentials and experience verification will be completed by the Appointing Authority.  If you are scheduled to complete an education or licensing requirement within six months of the examination, you may participate in the examination process, if one is required.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.  

STATE OF MARYLAND BENEFITS

It is STRONGLY preferred that you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and reference number on any documentation to ensure timely processing.

Completed applications, required documentation, and any required addendums may be mailed to:

Peggie Jefferson

Recruitment and Examination Division

Office of Human Resources

1800 Washington Blvd. Baltimore, MD 21230

MDE Reference Number:  17-001756-0048

410-537-3879/email: peggie.jefferson@maryland.gov/Fax:410-537-3966  

TTY Users: call via Maryland Relay  PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country.