ADMINISTRATIVE SPECIALIST III

12

Maryland Department of Health

Prevention and Health Promotion Administration

201 W. Preston Street

Baltimore, MD  21201

The scope of this position encompasses advanced level administrative work supporting multiple stakeholders: 1. Director, Cancer and Chronic Disease Bureau (CCDB); 2. Director, Center for Tobacco Prevention and Control (CTPC); and 3. General operations of entire CTPC staff. The CCD Bureau Director oversees the Prevention and Health Promotion Administration's (PHPA) largest Bureau - encompassing 115 staff across four Centers. Thirty percent of this Administrative Specialist III position is dedicated to providing critical support to the Bureau Director, including preparing high level external correspondence, scheduling sensitive personnel matters, preparing complex legislative review materials during the annual General Assembly session, and researching special topics as directed. Because this work involves technically complex and materially sensitive responsibilities, it requires the incumbent to exercise excellent judgement and be a motivated and proactive self-starter. The remainder of the Administrative Specialist III's time is dedicated to serving the CTPC and it's Director. The CTPC is a fast-paced unit of 20 professional and skilled staff that manage approximately $12 million annually - serving internal and external stakeholders, 24 Local Health Departments (LHDs), and the citizens of Maryland. The incumbent drafts critical correspondence to LHDs, as well as grantees and contractors, and she/he is responsible for responding to constituent inquiries statewide. The Administrative Specialist III works with CTPC leadership to develop, revise, and implement office protocol and procedures and maintain excellent record-keeping in line with audit requirements, including employee reports, grant agreements, progress reports, reconciliations, and other correspondence. The incumbent is also responsible for assisting the CTPC Director and three Division Chiefs with grant and contract management, including high-level tasks such as budgeting and expenditure management, preparing award letters, budget modifications, and other fiscal and programmatic reports. Because this work involves supporting a variety of different projects and programs within the CTCP, it requires the incumbent to demonstrate strong problem-solution skills in order to resolve administrative issues and develop recommendations for efficient systems for routine procedures and operations. Additionally, the incumbent must possess exceptional interpersonal skills with a track record of effective teamwork.

Education:    Completion of 60 credit hours at an accredited college or university.

Experience:  Two years of experience in administrative or professional work.

NOTES:

1.  Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2.  Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Online application process is STRONGLY preferred. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. If online process is not available, please send your paper application to: Maryland Department of Health, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. If you need to submit additional information, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-5689. Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Should additional information regarding this recruitment be required, please contact the Maryland Department of Health Recruitment and Selection Division at 410-767-1251 or via email at dhmh.jobs@maryland.gov.