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ADMINISTRATIVE AIDE

Recruitment #17-002572-0003

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Introduction

The Maryland Higher Education Commission (MHEC), is seeking an enthusiastic and energetic individual to fill the position of Administrative Aide. This is a part time (maximum of 30 hours a week) contractual position which will provide administrative and operational support for grants programs in the Maryland Higher Education Commission’s Veteran’s Affairs Office.  

GRADE

11

LOCATION OF POSITION

6 N. Liberty Street  10th fl  Baltimore, Maryland  21201

Main Purpose of Job

This position will provide administrative support services to effectively meet the requirements of the Maryland State Approving Agency (SAA) for Veterans Education and Training contract with the U.S. Department of Veterans Affairs (DVA). The incumbent will serve as the Administrative Aide responsible for updating tracking sheets, spreadsheets, copying, filing and compiling documents for compliance survey visits performed by the SAA Analysts. Responsibilities will include answering, incoming telephone calls/emails, maintaining the SAA master files, library of school catalogs for approved facilities, all internal records, assisting with institution training sessions and correspondence in a timely and accurate manner. This is a temporary role with specific targeted projects.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

  • Ability to review complex documents such as project reports, research articles, grant application proposals and distill key points into concise briefing documents
  • Proficiency in using Word, PowerPoint and Excel in performing work duties 
  • Experience working with databases  

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  You will be required to complete a supplemental questionnaire.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.   All information concerning your qualifications must be included on your application and submitted by the closing date. We will not consider incomplete applications or after the closing date.   

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.  As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

FURTHER INSTRUCTIONS

RESUME REQUIRED with online application and can be uploaded as an attachment under the Resume Tab of the online application.  Please combine all documents together as ONE attachment (resume, degree, license, etc.).

Online application is STRONGLY PREFERRED.  Please use Internet Explorer as your internet browser.  Google Chrome may not function properly.   If you do not have internet access you may mail your application to:

Department of Budget and Management Recruitment and Examination Division

301 W. Preston St., Room 608

Baltimore, MD 21201

ATTN:  Kigen Waugh  

If you have any additional questions or concerns regarding this recruitment you may contact :

 

Kigen Waugh

 

Phone : 410-767-4933

 

Email : kigen.waugh@maryland.gov

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. 

  

We thank our Veterans for their service to our country.    

 

TTY  Users: call via Maryland Relay

 

 




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