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ADMINISTRATOR III

Deputy Director of Procurement

Recruitment #17-002588-0014

GRADE

18

LOCATION OF POSITION

Maryland Department of Juvenile Services    

Headquarters-Procurement Unit

One Center Plaza

120 W. Fayette Street

Baltimore, MD 21201

Main Purpose of Job

The Administrator III will serve as a Deputy Director of Procurement. The incumbent will manage and provide oversight to the day to day operations of the Procurement Unit in the areas of contract processes, procurement processes and quality/productivity. The incumbent will ensure the Department's compliance with Maryland State government law and COMAR Title 21. The incumbent will compose, edit, and review technical and non-technical deliverables that are clear, concise, and grammatically sound. The position provides direct staff supervision and training to procurement staff and stakeholders.

POSITION DUTIES

The Administrator III-Deputy Director of Procurement will ensure that state law and COMAR 21 are adhered to in all procurement activities.  The incumbent will oversee the technical writing and editing of procurement documents to ensure that the Department is in compliance with COMAR Title 21. The incumbent will ensure and oversee the timely completion of procurement projects, compliance of established procurement guides and relevancy and accurate and timely collection of procurement and contracting data.  The position will examine and review requests for proposals and bid documents received and generate procurement documents in a timely manner to obtain new vendor or maintain vendor services. The incumbent will issue guidelines and instructions and provide training to procurement staff and stakeholders on the appropriate procedures and latest regulatory and policy requirements governing procurement and contracting activities. The highly preferred candidate will possess technical procurement writing experience.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year to year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year to year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Of the required five years general experience two years must be experience in procurement and/or contract management to include writing comprehensive technical documents.

DESIRED OR PREFERRED QUALIFICATIONS

More than three years years experience writing clear and concise technical documents such as specifications, user guides, user manuals related to procurement efforts.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as it relates to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application.  Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. The Certified Eligible list will be used by the hiring agency to select employees. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application and copy of license/certificate to the address below or fax a paper application  and copy of license/certificate to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted: 

   Maryland Department of Juvenile Services

   OHR-Recruitment & Examination Unit

   One Center Plaza

   120 W. Fayette St.

   Baltimore, MD 21201

   Attn: Linda Padgett

   Fax number 410-333-4188 

  TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.  Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov  Include the Recruitment Title/Number that is located at the top of the bulletin.

Bilingual applicants are welcome to apply for all recruitments.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

 As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.