MANAGEMENT ASSOCIATE

13

Department of Juvenile Services
301 Bay Street
Suite 201
Easton, MD 21601

The main purpose of the Management Associate is to provide managerial and administrative support services to the Office of the Regional Director, Eastern Shore Region. The Regional Director manages ten community services offices located in the nine counties of the Eastern Shore. This position operates directly as the personal and confidential associate to the Regional Director who is the chief executive for the Eastern Shore Region. Flexibility for multi-tasking, inventiveness in problem solving, independent, and being able to represent the Regional Director's direction in matters of personnel, budget, etc. are critical.

The Management Associate provides administrative support to the Regional Director by assisting in the day to day functioning of the Region. The position’s main responsibility is procurement of goods and services and tracking and monitoring regional expenditures using a financial management system/database. This involves reviewing invoices, credit card purchases, purchase orders, vendor contracts, expense accounts etc. and tracking and monitoring the expenses on a daily basis. The incumbent will also enter, review and approve requisitions submitted in FMIS.
The position will also participate in developing policies, procedures and performance standards designed to improve the quality and effectiveness of regional expenditures; creates and monitors procedures to ensure compliance with all applicable laws, regulations, policies, procedures, Department requirements, and external agency standards or protocols. The incumbent must complete duties in accordance with sound business practices inclusive of checks and balances designed to ensure faithful compliance with control processes.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

*This statement contains a Selective Qualification, which is more focused in scope than the Minimum Qualifications for this classification.  Selective Qualifications are utilized when the position requires specific or additional bona fide occupational qualifications (i.e., knowledge, skills or abilities).

Of the required five years’ experience, at least two years must include experience in performing data entry and tracking of expenditures in a financial management system/database/software.

1. At least two years’ experience performing data entry and tracking of expenditures in a financial management system/database/software.
2. At least two years’ experience working with Microsoft Office Suite.
3. At least two years’ experience working for a senior level administrator or executive.
4. Strong written and oral communication skills.
5. Ability to prioritize and multi-task effectively.
6. Flexibility in a busy environment.
7. Strong time management, priority setting and problem-solving skills.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application. Please make sure to provide sufficient information on your application to show the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. The Certified Eligible list will be used by the hiring agency to select employees. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

 

We strongly suggest using the online application process. However, if online access is not available, you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose fax or regular mail you must include on each page of the attachment your first and last name, recruitment number that is located at the top of this bulletin and the last 4 digits of your social security number. The paper application must be received by 5 pm: close of business, on the closing date for this recruitment, no postmark will be accepted. Incorrect application forms will not be accepted.

Maryland Department of Juvenile Services
203 River Street
Snow Hill, MD 21863
Attn: Tabitha Andrews
Fax number: 410-632-1527

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other Maryland State agencies.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants are welcome to apply for all recruitments.

TTY Users: call via Maryland Relay