MANAGEMENT ASSOCIATE

This recruitment has a selective qualification. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

13

Department of Human Services

Dorchester County Department of Social Services

627 Race Street

Cambridge, Maryland 21613

This position functions as the executive assistant to the Director of the agency in order to relieve the official of operational details by using best practices, advanced office procedures, and agency and state policies and procedures..

Duties include composing and preparing highly sensitive correspondence and documents. Director's office liaison with the local board and community agencies and partners. Organize, compose, and prepare agendas, minutes, and schedules for the Director. Compose, type, and proofread highly sensitive, critical, and confidential materials that are of a vital nature for the Director. Open, read, sort, and prioritize Director's mail.

Please read the job announcement in its entirety before applying for this recruitment. Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

It is imperative to list all computer and software experience on your application pertaining to job duties.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

One year of experience performing secretarial support to an official, administrator, or administrative staff handling confidential information and documents.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire.

The preferred candidate will possess:

1. Experience in Microsoft Excel, PowerPoint and Publisher software.

2. One year of experience performing secretarial support to an official, administrator, or administrative staff handling confidential information and documents.

3. One year of experience assembling, compiling and summarizing data to formulate and produce required Executive level reports and documents

4. One year of experience opening, sorting, reading and determining distribution pattern for both postal mail and email received by the Executive's office.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. 

Successful candidates will be ranked as Best-Qualified, Better-Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service will be required before the time of hire.

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:

Department of Human Services

Examination Services Unit

Attention: Kendra Young

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, fax requested information to: 410-333-0882; Email kendra.young@maryland.gov.

For questions concerning this position, please email kendra.young@maryland.gov.

Do not submit unsolicited documentation; Resumes and copies of diplomas are not required for this examination process.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.