PERSONNEL ASSOCIATE III

The Department of Labor, Licensing and Regulation (DLLR) is accepting applications from all qualified current Merit and Contractual State of Maryland employees. This position is to provide Para-professional human resources support to the Office of Administration.

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1100 N. Eutaw Street, Baltimore, MD 21201

The main purpose of this position is to provide para-professional support to the Human Resources Unit. The incumbent will provide a variety of technical and administrative duties relating to recruitment, classification and compensation, and employment services. Incumbent provides information to employees and general public regarding human resources processes, policies and procedures. The incumbent prepares correspondence, coordinates activities related to recruitment and classification actions, completes reports and maintains applicant tracking system and Workday transactions.

Duties of this position include, but are not limited to:

RECRUITMENT (PERMANENT, CONTRACTUAL, TEMPORARY AGENCY)

Create recruitment requisitions in JobAps and WorkDay.

Creates and maintain recruitment file.

Receive, advise and assist DLLR personnel in completing and submitting required documentation for permanent, contractual and temporary agency recruitments.

Facilitate tracking of all recruitment documentation through internal signatures and approval tracks (i.e. HFE, Budget Analyst, Office of Fair Practices, Appointing Authority).

Assist with reviewing applications, resumes and supporting documentation (i.e. transcripts, certifications) to determine minimum/selective qualifications.

Update certified list with final interview and selection results.

Notifies candidates of their status via JobAps notifications.

Prepares recruitment forms and correspondence for hiring (i.e. ACF, offer letter).

Complete employment verifications through written or verbal communication with previous employers.

Coordinate pre-employment screening for physical substance abuse and regulatory requirements.

Assist with new offer letters to include establishing entry on duty dates, initial salary and start dates.

Review recruitment transactions in JobAps and WorkDay for accuracy.

Coordinate with Department liaisons the annual review of personal service contracts.

CLASSIFICATION AND COMPENSENSATION

Advise and assist DLLR personnel in reviewing required classification documentations.

Review classifications request for all necessary documentation, completeness, accuracy and appropriate signatures.

Facilitate tracking of classification documentations through internal signature approval tracks (i.e. HFE, Budget Analyst, Office of Fair Practices, Appointing Authority).

Calculate salaries according to state personnel salary guidelines.

Prepare memorandum of actions to Department liaisons and employees.

Process completed classifications request for filled and vacant positions, non-competitive promotions, and acting capacity request in accordance with State personnel rules and regulations through WorkDay.

EMPLOYMENT SERVICES

Complete new employee orientation and onboarding.

 Create personnel files for employee related documentations (including tax withholding, direct deposit,  I-9, emergency information forms, policies).

Coordinates with DBM (WorkDay) for approval of transactions.

Coordinate with OBFS on payroll and new hire issues.

Review and enter PEPs into WorkDay.

Answer questions concerning the application of personnel related rules, relations, policies and procedures.

Responding to inquiries received from the public and employees concerning employee services such as recruitment activities, promotional opportunities, status of actions and test schedules.

ADMINISTRATION FUNCTIONS 

Maintain confidentiality of personnel information and transactions.

Maintain transaction log for all incoming recruitment and classification requests.

Update monthly vacancy reports with status of recruitments, new hires, new vacancies.

Provide monthly reports to Departmental liaisons and hiring managers of each Department's activity.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of general clerical or administrative support experience at least one year of which must have been paraprofessional personnel experience involving the application of public sector procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Notes:

1.  One additional year of paraprofessional personnel experience as defined above may be substituted for one year of general clerical or administrative support experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

Strong preference will be given to applicants that possess the following. Include clear and specific information on your application regarding the qualification(s).

Experience in WorkDay.

Experience in JobAps.

Customer service experience in an office setting.

LIMITED TO CURRENT MERIT OR CONTRACTUAL STATE OF MARYLAND EMPLOYEES.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred.  However, If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

Completed applications, required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources
Attn:  Ernestine Hyman    17-003680-0008
1100 N. Eutaw Street, Rm. 101
Baltimore, MD 21201

For further questions regarding this job announcement, please contact Ernestine Hyman at 410-230-6298 or via email at Ernestine.hyman1@maryland.gov.

The MD State Application Form can be found online.

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.