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FISCAL SERVICES ADMINISTRATOR III

Budget Program Manager

Recruitment #17-004530-0003

Introduction

This is a Management Service position which serves at the pleasure of the Appointing Authority.

GRADE

20

LOCATION OF POSITION

Department of Human Resources

Budget Management Division

311 W. Saratoga Street

Baltimore MD 21201-3500

Main Purpose of Job

This position serves as the Budget Manager for the Budget Management Division (BMD) within the Department of Human Resources (DHR) to oversee all phases of budget management, planning, development, negotiation, execution and monitoring of budgets for the Social Services Administration, Foster Care and Adoptions, Local Child Welfare Services and Local Adult Services. The incumbent in this position is responsible for special projects such as: completion of the Departmental year-end closing budget amendment, coordination and preparation of the department-wide strategic budget requests, and the Federal government Social Services Spending Survey, as required by the Federal Government Accountability Office.

This positions also interacts with the Maryland Department of Budget & Management (DBM), Department of Legislative Services (DLS), Central Administration Executive Director's, Local Department's of Social Services, local fiscal and central administrative staff to coordinate the development and execution of the budget; assists in the implementation and/or development of new policies and procedures; identifies solutions to fiscal problems encountered with budgetary operational issues; manages the budgetary and fiscal review of fiscal activities of nine Local Department's of Social Services (Calvert, Caroline, Cecil, Charles, Dorchester, Harford, Howard, St. Mary's and Somerset counties); oversees preparations and reviews of COMAR regulation changes to determine the fiscal impact upon the Department; implements and/or develops new fiscal policies and procedures; and prepares negotiation documents for Secretary level budget negotiations.

POSITION DUTIES

This position is responsible for the management of the following fiscal and budgetary functions within designated budgetary areas:

1. Maximizes the utilization of Federal and State funds through strategically planning budgetary policies and implementations;

2. Reviews of all requests requiring the utilization of Federal funds, such as: Title IV-E, Medical Assistance, and Title IV-B Block Grant funding;

3. Manages the preparation and submission of fiscal and economic impact analyses for DHR and State sponsored legislative bills;

4. Manages the review and approval of financial segments of contracts and grant submissions, reports and other pertinent documents;

5. Manages the review, coordination and recommendation of changes to Legislative packages to be presented to Senate and House committees by DHR Administrations at the Legislative Budget Hearings;

6. Reviews and adjusts budgetary funding using the most recent allocation data for designated programs;

7. Manages the preparation of budget amendments to reflect changes in spending patterns or organization; especially the year-end pre-closing and final closing departmental budget amendments; and

8. Coordinates and manages the preparation of the departmental Balance Sheet for SSA, Foster Care, Child Welfare Services and Adult Services utilizing current expenditure reports and other relevant data and information, etc.

The Budget Program Manager position requires a degree of independence and extensive knowledge of the principles and practices of governmental accounting, State budgeting and the operation of programs administered by the Department with a full understanding of the Departmental accounting and cost allocation systems as they relate to the agency's operating budget and expenditure control system, as well as understanding of Federal grant regulations related to departmental grants received from the Federal Department of Health and Human Services; and provides customer service to both internal and external customers that meets or exceeds the standards set by the Department.

MINIMUM QUALIFICATIONS

Education: A bachelor's degree from an accredited college or university.  

Experience: Five years of experience with budget preparation, presentation and execution and/or interprets financial, statistical and narrative reports of fiscal services, activities and projects.  Three years of this experience must have involved the supervision of other employees.

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

1.  Knowledge of the State of Maryland budget processes.

2.  Experience with Financial Management Information System (FMIS), HOBO and Advanced Purchase Inventory Control System (ADPICS) related to the formulation and administration of agency budgets.

3.  Strong written and oral communication skills.

4.  Ability to prioritize and multi-task effectively.

5.  Flexibility in a busy environment.

6.  Strong time management, priority setting and problem-solving skills.

SELECTION PROCESS

The assessment will consist of a rating of your education, training and experience related to the requirements of the position.  Therefore it is important that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  All information concerning your qualifications must be submitted by the closing date. 

You must possess the minimum qualifications to be considered for this position.  Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application.  Credit may be given for relevant part-time, temporary, or volunteer experience including the number of hours worked per week.

BENEFITS

FURTHER INSTRUCTIONS

If you have any questions about this recruitment, please contact the Department of Human Resources at 410-767-7414.

Applicants who meet the minimum qualifications will be evaluated.  This office, with your approval, will verify your prior applicable work experience.  In order to receive full consideration for time worked, please complete dates of employment in its entirety and identify number of hours worked for each entry.

College transcripts are not required for review of your application and do not need to be forwarded.  Please clearly indicate your college degree and majors on your application.  If selected for an interview, you will be required to bring an official transcript with you.  For all foreign education obtained outside of the U.S., you will be required to provide proof of equivalent American education as determined by a foreign credential evaluation service if selected for an interview.

Online applications are STRONGLY preferred; however, the paper application may be submitted to: DHR/Employment Services Division, attn: Jocelyn Maschal, 311 W. Saratoga Street, Baltimore MD  21201-3500.  The paper application must be received by 5 p.m. close of business on the closing date of the recruitment.  No postmarks will be accepted.  The previous Maryland State application (MS-100) will not be accepted.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

Bilingual applicants are encouraged to apply.