OFFICE ASSISTANT IV-Comptroller

What Milwaukee can offer YOU  

Located on the western shore of Lake Michigan, Milwaukee is an urban hub bursting with energy. Milwaukee provides a casual sophistication – big city appeal without the big-city hassles. We are accessible and affordable, and our residents are welcoming. Milwaukee has evolved through the years, bringing together its unsurpassed old world charm with a breathtaking Art Museum, top-flight arts and cultural attractions, professional sports, lakefront festivals, recreational opportunities and great restaurants.   

The City of Milwaukee offers a collaborative, positive work environment where each employee contributes to making the city the best place possible to live and work.  The City offers a comprehensive benefits package, including a top rated pension plan, health and dental benefits, paid time off including vacation, 11 holidays and sick leave accrual, and much more.

The Office Assistant IV in the Revenue and Cost Division of the Office of the Comptroller is responsible for all clerical and administrative support of the division, including records management and general office duties.

• Type and photocopy reports and correspondence related to grant projects.
• Create, update and maintain grant related documents, including project file folders and mailing lists.
• Prepare and document inactive grants records for storage and submit to the Records Center for archiving.
• Under the direction of accounting specialists, prepare and modify grant reports and correspondence.
• Pick-up, sort, organize and distribute incoming and outgoing division mail and other correspondence.
• Distribute payments to grantee agencies and obtain signatures for in-person payments.
• Provide coverage for the front desk on a rotating basis, provide routine information to the public in person and by telephone and direct office visitors to appropriate division staff.
• Act as backup to the accounting specialists for entering cash deposits in the City’s FMIS system.
• Coordinate Wisconsin Institute of Certified Public Accountants (WICPA) continuing professional education training enrollment for staff and compile related costs for payment.
• Work with the division manager to provide external auditors with requested documents during annual audits.  

Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

1. Four years of progressively responsible clerical experience performing duties closely related to this position.  

Equivalent combinations of education and experience may be considered.  

IMPORTANT NOTE: To receive credit for college, transcripts are required and must be received by the application period closing date. College transcripts should be attached to your online application. Applications without transcripts attached will be considered incomplete and will be rejected.  Your transcript must be legible and include the following information:  the university or college name, your name, the degree completed (if applicable) and the date the degree was completed.  Student copies are acceptable.

• Knowledge of clerical and administrative procedures and office management practices.
• Knowledge of basic accounting methods to assist with entering financial information. 
• Oral communication skills to communicate with culturally diverse individuals at all levels within and outside the organization.      
• Written communication skills to prepare letters, business correspondence and documentation.       
• Customer service skills to respond to inquiries with tact, diplomacy, and discretion both in person and over the phone.
• Ability to maintain an organized and accurate filing system to easily access documents when requested by staff and auditors.
• Ability to use advanced functions of Microsoft Office to produce correspondence and documents.
• Ability to use spreadsheet software and databases to perform data entry.
• Ability to be self-directed and prioritize duties with minimal supervision.

The current salary range (Pay Range 6HN) for City of Milwaukee residents is $37,830 - $41,863 annually and the non-resident salary range is $36,902 - $40,836 annually.   Appointment will be made in accordance with the provisions of the salary ordinance.

THE SELECTION PROCESS will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods. The Department of Employee Relations reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

INITIAL FILING DATE - The examination will be held as soon as practical after Wednesday, September 27, 2017. Receipt of applications may be discontinued at any time after this date without prior notice.  However, recruitment may continue until the needs of the City have been met. Qualified applicants will be notified of the date, time, and place of the examination. Unless otherwise required by law, the City of Milwaukee will not provide alternative test administration. The applicant is responsible for attending all phases of the job selection process at the time and place designated by the City of Milwaukee.

APPLICATIONS and further information may be accessed by visiting www.jobaps.com/MIL.    

• Applications and transcripts should be submitted no later than the deadline listed above.
• If you would like assistance completing an application, please contact the Department of Employee Relations at (414) 286-3751 or staffinginfo@milwaukee.gov.
• The Department of Employee Relations is located in City Hall, 200 E Wells St, Room 706, Milwaukee, WI 53202.  

BENEFITS

The City of Milwaukee provides a comprehensive benefit program which includes:

• Defined Benefit Pension Plan
• 457 Deferred Compensation Plan
• Health and Dental Insurance
• Comprehensive Wellness Program
• Onsite Clinic Services
• Onsite Employee Assistance Program
• Alternative Work Schedules
• Long Term Disability Insurance
• Group Life Insurance
• Tuition Benefits
• Paid Vacation
• 11 Paid Holidays
• Paid Sick Leave and other paid leaves
• Flexible Spending Arrangement
• Commuter Value Pass  

For full details of the benefits offered by the City of Milwaukee, please visit http://city.milwaukee.gov/Benefits2017.  

EEO = 603  

“The City of Milwaukee values and encourages diversity and is an equal opportunity employer.”