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Secretary, Executive

Recruitment #120829-UNCE-159


 DO NOT submit and application for this position to Human Capital Management!

To apply, please follow the directions below: 


A resume and cover letter must be submitted along with your application. Method of Application:  Submit a resume to the attention of the Board Chairperson (Ms. Tracy Grammer) via either electronic mail c/o or via mail to:
ATTN:  Ms. Tracy Grammer, Board Chairperson
Oklahoma Board of Examiners for
Speech-Language Pathology and Audiology
3700 N. Classen Blvd., Suite 248
Oklahoma City, OK  73118 

Applicants chosen for interview may be required to complete a supplemental employment application, provide a certified transcript(s), submit to pre-employment drug screening or agree to the conduct of a Trak-1 background check.


The Board of Examiners for Speech-Language Pathology and Audiology has an opening for an Executive Secretary. Under the direction of the five-member Board, the Executive Secretary is responsible for the administration and daily operation of the staff office for the Oklahoma Board of Examiners for Speech-Language Pathology and Audiology ('OBESPA').  The Executive Secretary must be knowledgeable of the responsibilities and duties of all positions of the OBESPA staff and be capable of providing direction and/or training for those positions and performing the functions when necessary.  The Executive Secretary must also be knowledgeable of the State Statutes and Board's Rules (hereinafter 'Regulation') governing the operation of the Board and the licensing of Speech-Language Pathologists and Audiologists.  This is a full time, unclassified position in state government and will be eligible for a generous total rewards package. Benefits include medical, dental, life, and disability insurance products as well as defined benefit and defined contribution retirement plans.
-Supervises staff and assigns work as required to complete routine workload or special project requirements on a timely basis.
-Interacts daily with the public, licensing applicants, students, and fellow state or federal agencies and/or accrediting organizations.
-Supervises licensing conducted by the OBESPA staff.  This includes investigating reports of irregularities involving compliance with Regulation or allegations of entities operating without proper licensure.
-Initiate files on complaints, conducts compliance reviews, and/or to address emerging issues.
-Prepares an annual agency budget, prioritizes expenditures, and establishes accountability controls for agency funds and inventory.
-Supervises and participates in the processing of new licensee applications, re-licensing applications, and changes submitted by licensees during the licensing year.
-Rapidly and accurately responds to time-sensitive information requests from legislative, gubernatorial, and other entities.
-Schedules and conducts staff meetings as needed to discuss agency operations, operational problems, needs, procedural changes, priorities, or other matters.
-Provides or arranges for training and/or professional development opportunities for employees, and develops and administers a Performance Appraisal System, and participates in the Board's appraisals of the Executive Secretaries performance.
-Coordinates with the Board to schedules board meetings. Advises the Board as to Regulation and resolves questions and problems concerning licensing laws referring questions or requests for complaints or other action to the Office of the State's Attorney General or a District Attorney, as appropriate.
-Supervises the collection and deposit of monies received, and will work with the Office of the State Auditor to develop an internal or Board audit process for the same.
-Knowledge of all functions of PeopleSoft required for OBESPA operations, and responsible for oversight of services performed by the Agency Business Services of the Office of State Finance.
-Responsible for drafting Board agenda with the Chairperson, which includes ensuring that the Board complies with the Open Meetings Act, participates in Board meetings, and oversees minutes and subsequent actions taken by the Board.
-May be requested to represent the Board at legislative hearings on matters relating to budget, legislation and other business concerning the Board.
-Coordinates with the Office of State Finance's Information Technology centralization personnel to secure appropriate technology support services for the OBESPA.
-Communicates with the Governor's office, Cabinet Secretary, of Finance and Revenue, and legislative personnel on matters related to OBESPA issues.
-Administers the OBESPA Record Retention policy and procedures, including arranging for appropriate record storage and/or lawful destruction.
-Serves as the OBESPA Officer for many inter-agency functions including Financial, Security, EEO, Records/Publication, Benefits, Risk Management, ELM, CPO and other roles.
-May be requested to attend local and national conferences and meetings conducted by other state agencies, national associations and institutions on matters pertaining to licensing and matters that affect the Board.
-Other duties as assigned by the Board.

Knowledge and experience working with, developing and/or implementing Regulation is critical.  Strong interpersonal and communication skills and relationship maintenance are crucial to the position. 

Applicant must have a Bachelor's degree with related administrative experience in regulatory licensing and/or executive experience in State government.  Experience may not be substituted for education, and education may not be substituted for experience.  Regular in-state travel is required for this position.  To serve effectively, the Executive Secretary must possess a valid driver's license and a motor vehicle capable of statewide travel if a State or rental vehicle is not available.  Must be proficient in the use of the full suite of Microsoft Office software and the crucial functions of PeopleSoft, and be willing and able to implement the use of new and beneficial technologies.

1. Advanced professional certification in PeopleSoft software
2. Experience with strategic planning and/or
3. Experience with project implementation and successful completion.



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